PeopleOS – Maritime Crew & Human Capital Platform

Executive Summary

PeopleOS – Maritime Crew & Human Capital Platform is a purpose-built digital platform designed to manage, govern, and optimize maritime human capital in a highly regulated and operationally demanding environment. It is not a generic HR system adapted for shipping, but a specialized maritime workforce backbone that integrates crew lifecycle management, compliance, payroll, welfare, and executive oversight into one unified platform.

Built for shipping companies, fleet operators, and state-owned enterprises, PeopleOS addresses the real operational challenges of maritime organizations: continuous crew readiness, strict regulatory compliance, complex payroll structures, crew rotation sustainability, and enterprise-level governance. The platform ensures that vessels remain fully manned, compliant, and operational at all times, while protecting crew welfare and organizational integrity.

PeopleOS manages the complete crew lifecycle, from recruitment and assignment to rotation, certification, payroll, performance evaluation, and long-term career development. Every crew member is represented through a comprehensive 360-degree profile that connects operational history, compliance status, performance records, and future readiness. This enables management to make informed decisions based on accurate, real-time data rather than fragmented spreadsheets or manual reports.

Compliance is embedded into daily operations through continuous monitoring of certifications, medical fitness, training requirements, and flag state regulations. Instead of reacting to audits or inspections, organizations using PeopleOS operate in a constant state of compliance readiness, significantly reducing regulatory risk and operational disruption.

The platform also delivers a specialized maritime payroll engine that accurately handles voyage-based compensation, allowances, premiums, and regulatory obligations. Payroll becomes transparent, auditable, and defensible, strengthening trust between crew, finance, and management.

At the executive level, PeopleOS provides a real-time control tower that consolidates crew readiness, compliance exposure, operational risk, and workforce sustainability into clear, actionable insights. This empowers directors, commissioners, and senior management to exercise effective governance and oversight with confidence. With strong enterprise controls, full audit trails, and support for multi-fleet, multi-entity, and multi-country operations, PeopleOS is designed to scale securely and reliably across complex maritime organizations.

Why PeopleOS for Maritime

PeopleOS for Maritime is not just a system to manage crews. It is a strategic platform that ensures compliance, continuity, and confidence across every voyage.

Purpose-Built for Maritime Operations

PeopleOS for Maritime is designed specifically for the realities of shipping operations, not adapted from generic HR systems. It reflects the complexity of crew rotation, vessel manning, certification requirements, and voyage-based employment models that define maritime organizations.

Regulation-Ready by Design

Compliance is embedded into daily operations, not treated as a periodic checklist. PeopleOS continuously monitors certifications, medical fitness, training validity, and flag state requirements, ensuring vessels and crews remain audit-ready at all times.

Operational Continuity Without Compromise

By aligning crew lifecycle data with fleet and voyage planning, PeopleOS ensures uninterrupted operations. Management gains early visibility into crew shortages, rotation risks, and succession gaps before they impact vessel readiness.

Maritime-Grade Payroll Accuracy

PeopleOS delivers a payroll engine built for seafarer contracts, voyage-based allowances, and regulatory obligations. Compensation is calculated accurately, transparently, and defensibly, reducing disputes and financial exposure.

Human Sustainability as a Strategic Asset

Beyond compliance and operations, PeopleOS supports long-term workforce sustainability. Structured career paths, training management, succession planning, and welfare management strengthen retention, safety culture, and organizational resilience.

Executive-Level Control and Governance

PeopleOS provides leadership with a real-time control tower for crew readiness, compliance exposure, and operational risk. Decisions are based on a single, trusted source of truth, supported by full audit trails and enterprise-grade controls.

Enterprise-Ready and Scalable

Designed for multi-fleet, multi-entity, and multi-country operations, PeopleOS scales securely across complex organizational structures. It integrates seamlessly with fleet, finance, and corporate systems while maintaining strong data governance and security.

Modules in PeopleOS – Maritime Crew & Human Capital Platform

• Core Maritime Crew Lifecycle Management
• Certification, License & Compliance Management
• Crew Rotation, Planning & Forecasting
• Maritime Payroll & Allowance Management
• Performance, Discipline & Crew Evaluation
• Training, Career Path & Succession
• Crew Welfare, Engagement & Claims
• Fleet, Voyage & HR Integration Layer
• Executive & Compliance Dashboard
• Governance, Security & Enterprise Control

PeopleOS – Maritime Crew & Human Capital Platform transforms maritime workforce management from an operational necessity into a strategic advantage, ensuring compliance, continuity, and confidence across every voyage.

Core Maritime Crew Lifecycle Management

Core Maritime Crew Lifecycle Management transforms crew data into a strategic operational asset, ensuring that maritime organizations operate with confidence, compliance, and continuity across every voyage.

Overview

Core Maritime Crew Lifecycle Management is the foundational module of PeopleOS for Maritime, designed to manage the entire lifecycle of seafarers with precision, regulatory awareness, and operational continuity. This module serves as the single source of truth for all crew-related data, ensuring that every decision related to deployment, rotation, compliance, and payroll is based on accurate and real-time information. Unlike generic HR systems adapted for shipping, this module is purpose-built to reflect the realities of maritime operations, where crew readiness, certification validity, and vessel manning are mission-critical and directly impact safety, compliance, and business performance.

Crew Master & Seafarer Profile 360°

This component provides a comprehensive, unified profile for every seafarer across the organization. It consolidates personal identity, rank, sea service history, medical status, certification records, contract details, and assignment history into a single authoritative record. Each crew profile is designed to support operational decision making, compliance verification, and long-term career management, enabling management to instantly assess readiness, eligibility, and historical performance of any crew member across fleets and vessels.

Onboard & Offboard Assignment Management

This component manages the full assignment lifecycle of crew members, from embarkation to disembarkation, including contract start and end, travel coordination, and status transitions between onboard, offboard, and standby. The system ensures clear visibility of who is currently sailing, who is in rotation, and who is available for future deployment, reducing operational uncertainty and preventing last-minute manning risks.

Rank, Manning & Vessel Complement Control

This component ensures that every vessel is manned according to regulatory requirements, company policies, and operational standards. It defines vessel-specific manning rules based on ship type, flag state, and operational profile. By continuously validating actual crew composition against required vessel complements, the system helps organizations avoid non-compliance, detention risks, and operational delays while maintaining optimal crew utilization.

Operational Value

Through this module, PeopleOS establishes a strong digital backbone for maritime human capital management, enabling shipping operators to:

• Maintain complete and accurate crew data at all times
• Ensure continuous readiness of crew and vessels
• Reduce compliance risk related to manning and assignment
• Improve transparency across HR, marine operations, and management
• Support scalable operations across multiple fleets and entities

Certification, License & Compliance Management

Certification, License & Compliance Management ensures that compliance is not an event, but a continuously enforced operational standard across the entire maritime workforce.

Overview

Certification, License & Compliance Management is a mission-critical module within PeopleOS for Maritime, designed to ensure that every seafarer and every vessel consistently meet international and national regulatory requirements. This module transforms compliance from a reactive administrative burden into a proactive, continuously monitored capability. Built specifically for maritime operations, this module addresses the complexity of multi-jurisdiction regulations, time-bound certifications, and audit-driven environments, enabling shipping organizations to operate with confidence in front of regulators, auditors, and port authorities.

STCW & Flag State Certification Tracking

This component provides centralized management and real-time tracking of all mandatory seafarer certifications, including STCW, flag state licenses, and ship-specific requirements. Each certificate is monitored throughout its lifecycle, from issuance to expiry and renewal eligibility. By linking certification validity directly to crew assignment eligibility, the system prevents non-compliant deployment and significantly reduces the risk of vessel detention or operational disruption.

Medical, Training & Endorsement Control

This component manages medical fitness records, mandatory trainings, and endorsement requirements as an integrated compliance framework. Medical certificates, simulator training, refresher courses, and special endorsements are continuously validated against assignment and rank requirements. The system ensures that no crew member is assigned without meeting all medical and training prerequisites, protecting both operational safety and organizational liability.

Compliance Readiness Dashboard

This component delivers a real-time compliance overview at crew, vessel, fleet, and enterprise levels. Management can instantly identify expiring certificates, upcoming medical renewals, training gaps, and high-risk compliance areas. Designed for executive and audit use, the dashboard enables rapid preparation for inspections, internal audits, and regulatory reviews without manual consolidation or last-minute data validation.

Operational Value

Through this module, PeopleOS enables maritime organizations to:

• Maintain continuous compliance across crews, vessels, and fleets
• Eliminate last-minute certification and medical risks
• Reduce audit preparation time and operational exposure
• Strengthen trust with regulators, flag states, and port authorities

Crew Rotation, Planning & Forecasting

Crew Rotation, Planning & Forecasting transforms crew scheduling into a strategic planning discipline that safeguards both operational continuity and human sustainability.

Overview

Crew Rotation, Planning & Forecasting is a strategic operational module within PeopleOS for Maritime, designed to ensure continuous vessel readiness while balancing crew welfare, regulatory limits, and operational efficiency. This module elevates crew rotation from manual scheduling into a structured, data-driven planning capability. By aligning contract terms, fatigue rules, vessel schedules, and crew availability, this module enables maritime organizations to anticipate workforce needs, reduce last-minute disruptions, and maintain stable operations across fleets.

Crew Rotation Planning Engine

This component provides a structured planning engine to design and manage crew rotation schedules based on contract duration, rank requirements, fatigue regulations, and vessel operational plans. The system supports scenario-based planning, allowing planners to evaluate alternative rotation strategies and proactively address potential crew shortages or overlaps before they impact operations.

Leave, Relief & Standby Management

This component manages offboard crew cycles, including leave periods, relief crew assignments, and standby pools. It provides clear visibility into which crew members are resting, preparing for deployment, or available for immediate assignment. By maintaining a structured standby and relief framework, the system reduces dependency on ad-hoc decisions and ensures smoother crew transitions between voyages.

Future Manning Forecast

This component delivers forward-looking insights into crew demand across upcoming voyages, fleet changes, and contractual obligations. It identifies future gaps in rank availability, certification coverage, and rotation capacity. Management can use these forecasts to plan recruitment, training, and promotion activities well in advance, ensuring long-term operational continuity and cost control.

Operational Value

Through this module, PeopleOS enables maritime organizations to:

• Ensure uninterrupted vessel operations through proactive rotation planning
• Balance operational efficiency with crew welfare and fatigue management
• Reduce emergency crew replacements and associated costs
• Improve long-term workforce planning accuracy

Maritime Payroll & Allowance Management

Maritime Payroll & Allowance Management delivers precision, compliance, and confidence in one of the most sensitive and mission-critical areas of maritime operations.

Overview

Maritime Payroll & Allowance Management is a specialized payroll module within PeopleOS for Maritime, engineered to handle the complexity of seafarer compensation across voyages, contracts, and regulatory environments. This module goes beyond standard payroll by embedding maritime-specific rules, allowances, and compliance directly into the payroll engine. Designed for accuracy, transparency, and audit readiness, this module ensures that crew compensation is calculated correctly, paid on time, and fully defensible in front of internal management, auditors, and regulators.

Maritime Payroll Engine

This component provides a payroll calculation engine tailored specifically for maritime operations. It supports contract-based payroll, sailing days, overtime, rank-based rates, and payroll cycles that span onboard and offboard periods. The system automatically aligns payroll calculations with crew assignments and rotation data, eliminating manual reconciliation and reducing payroll errors that can lead to disputes or financial exposure.

Voyage-Based Allowance & Premium Management

This component manages voyage-related allowances and premiums, including route-based incentives, hazard pay, overtime premiums, and special operational allowances. By linking allowances directly to voyage data and crew assignments, the system ensures fair, transparent, and traceable compensation aligned with actual operational conditions.

Union, Tax & Regulatory Compliance

This component embeds compliance with labor agreements, union rules, taxation requirements, and applicable maritime regulations into the payroll process. It supports different contractual schemes, payroll currencies, and jurisdiction-specific deductions. The result is a payroll process that is consistently compliant, audit-ready, and resilient to regulatory scrutiny across different operating regions.

Operational Value

Through this module, PeopleOS enables maritime organizations to:

• Ensure accurate and transparent crew compensation
• Reduce payroll disputes and manual reconciliation efforts
• Maintain compliance with union agreements and labor regulations
• Support multi-currency and multi-entity payroll operations

Performance, Discipline & Crew Evaluation

Performance, Discipline & Crew Evaluation transforms crew assessment into a governance-driven system that reinforces safety, fairness, and long-term maritime excellence.

Overview

Performance, Discipline & Crew Evaluation is a strategic people governance module within PeopleOS for Maritime, designed to measure, document, and improve crew performance in a structured and defensible manner. This module ensures that performance management in maritime operations is objective, traceable, and aligned with safety, operational excellence, and long-term talent development. Rather than treating evaluation as a periodic HR activity, this module embeds performance and discipline management directly into daily maritime operations and voyage execution.

Crew Performance & Voyage Evaluation

This component enables structured evaluation of crew performance based on voyage execution, safety behavior, operational discipline, and role-specific responsibilities. Evaluations can be conducted per voyage, per contract period, or based on predefined operational milestones. By linking performance records to actual assignments and voyages, the system creates an evidence-based performance history that supports promotion, retention, and corrective action decisions.

Incident, Discipline & Sanction Tracking

This component provides a formal framework for recording incidents, violations, investigations, and disciplinary actions. Each case is documented with chronology, supporting evidence, decisions, and outcomes. The system ensures fairness, consistency, and legal defensibility while protecting the organization from reputational and compliance risks arising from unmanaged disciplinary issues.

Talent Pool & Promotion Readiness

This component identifies high-potential crew members based on performance trends, certification readiness, sea service accumulation, and leadership indicators. It supports structured promotion readiness assessments and talent pooling across fleets. Management gains clear visibility into who is ready for rank upgrade, who requires further development, and where future leadership gaps may emerge.

Operational Value

Through this module, PeopleOS enables maritime organizations to:

• Establish objective and transparent crew performance management
• Reduce subjective decision making in promotion and discipline
• Strengthen safety culture through accountable evaluations
• Build a reliable talent pipeline for critical maritime roles
• Protect the organization through defensible personnel records

Training, Career Path & Succession

Training, Career Path & Succession secures the future of maritime operations by systematically developing talent and protecting mission-critical roles.

Overview

Training, Career Path & Succession is a forward-looking human capital module within PeopleOS for Maritime, designed to ensure long-term workforce sustainability and leadership continuity across maritime operations. This module transforms training and career development from fragmented administrative processes into a structured, strategic capability. By aligning training requirements, certification pathways, and career progression with operational needs, this module enables maritime organizations to systematically develop talent while safeguarding critical positions across fleets.

Maritime Training Management

This component provides centralized management of all training activities, including mandatory certifications, refresher courses, simulator programs, and company-specific development initiatives. Training requirements are dynamically linked to rank, vessel type, and operational role. The system ensures that training investments are targeted, timely, and aligned with both regulatory compliance and future operational demands.

Career Path & Rank Progression

This component visualizes structured career pathways for seafarers, from entry-level positions to senior officer roles. It defines clear progression criteria based on sea service, certification, performance history, and competency readiness. By making career advancement transparent and data-driven, the system increases motivation, retention, and long-term engagement among crew members.

Succession & Critical Position Planning

This component identifies and monitors succession readiness for critical maritime positions, both onboard and ashore. It highlights dependency risks, talent gaps, and readiness levels across fleets and ranks. Management can proactively prepare successors through targeted training and assignments, reducing operational risk caused by sudden vacancies or unplanned attrition.

Operational Value

Through this module, PeopleOS enables maritime organizations to:

• Build a sustainable and future-ready maritime workforce
• Reduce dependency on reactive recruitment for critical roles
• Improve retention through transparent career development
• Align training investment with strategic workforce needs

Crew Welfare, Engagement & Claims

Crew Welfare, Engagement & Claims embeds human sustainability into maritime operations, ensuring that operational excellence is supported by trust, fairness, and care.

Overview

Crew Welfare, Engagement & Claims is a human-centric module within PeopleOS for Maritime, designed to protect crew wellbeing while strengthening trust between seafarers and management. This module recognizes that welfare, communication, and fair grievance handling are essential to safety, retention, and long-term operational stability. By providing structured, transparent mechanisms for welfare management and claims handling, this module ensures that crew concerns are addressed consistently and professionally, without disrupting vessel operations.

Crew Welfare & Benefit Management

This component manages welfare programs, benefits, and support entitlements for crew members and, where applicable, their families. It covers insurance coverage, welfare allowances, and company-provided facilities and assistance. The system provides management with visibility into welfare commitments while ensuring that crew entitlements are administered fairly and consistently across fleets.

Grievance, Claim & Case Handling

This component provides a formal and traceable framework for submitting, reviewing, and resolving crew grievances and claims. Each case is documented with supporting evidence, review stages, decisions, and outcomes. By standardizing grievance handling, the system protects both crew rights and organizational integrity, reducing the risk of escalation, disputes, or reputational damage.

Crew Communication & Announcement

This component establishes an official communication channel between management and crew members. It supports policy announcements, operational updates, welfare communications, and important notices. The system ensures that critical information is delivered consistently and auditable, even in distributed and multi-fleet maritime environments.

Operational Value

Through this module, PeopleOS enables maritime organizations to:

• Strengthen crew trust and engagement
• Improve retention through transparent welfare management
• Reduce conflict escalation and unmanaged disputes
• Ensure consistent communication across fleets

Fleet, Voyage & HR Integration Layer

Fleet, Voyage & HR Integration Layer positions PeopleOS as a unified digital backbone that aligns people, vessels, and voyages into one coherent operational ecosystem.

Overview

Fleet, Voyage & HR Integration Layer is the enterprise integration backbone of PeopleOS for Maritime, designed to connect human capital data with fleet operations, voyage execution, and corporate systems. This module ensures that crew information is not isolated within HR, but actively drives operational decisions across the organization. By unifying people, vessel, and voyage data, this module enables maritime organizations to operate with a shared, real-time operational picture across departments and management levels.

Integration with Fleet & Voyage Systems

This component enables seamless data exchange between PeopleOS and fleet management, voyage planning, and port operation systems. Crew assignments, manning status, and readiness data are synchronized with vessel schedules and voyage plans. The result is improved coordination between crewing, marine operations, and operations planning teams, reducing misalignment and operational friction.

Port, Flag & Authority Data Exchange

This component supports structured data sharing with port authorities, flag states, and regulatory bodies where required. Crew lists, certification status, and compliance-related data can be prepared and validated directly from the system. By reducing manual data preparation, the system increases accuracy, shortens reporting cycles, and improves responsiveness during inspections and audits.

Corporate HR, Finance & ERP Integration

This component connects PeopleOS with corporate HR systems, finance platforms, and enterprise ERP solutions. It enables alignment of payroll, cost allocation, budgeting, and workforce analytics across the organization. The integration layer ensures consistency of data while allowing each system to operate within its specialized domain.

Operational Value

Through this module, PeopleOS enables maritime organizations to:

• Eliminate data silos between HR and operations
• Improve accuracy and timeliness of crew-related decisions
• Strengthen coordination across operational and corporate teams
• Reduce manual reconciliation and reporting effort
• Support scalable, multi-system enterprise environments

Executive & Compliance Dashboard

Executive & Compliance Dashboard transforms complex maritime workforce data into a clear, authoritative control tower for leadership and governance.

Overview

Executive & Compliance Dashboard is the strategic command and control layer of PeopleOS for Maritime, designed to provide leadership with real-time visibility into crew readiness, compliance status, and operational risk. This module translates complex operational data into clear, actionable insights for executive decision making. Rather than presenting raw metrics, the dashboard is curated to answer the questions that matter most to executives, regulators, and board members, enabling fast, confident, and defensible decisions.

Real-Time Executive Overview

This component delivers a consolidated, real-time snapshot of crew deployment, manning status, certification validity, and rotation readiness across fleets and vessels. Executives can instantly assess operational health, identify emerging risks, and validate that vessels are fully compliant and ready to operate.

Compliance & Audit Readiness View

This component provides a dedicated view focused on regulatory compliance and audit preparedness. It highlights expiring certifications, medical gaps, training shortfalls, and vessel-level compliance risks. The system supports rapid drill-down from enterprise view to vessel or individual crew level, ensuring transparency and responsiveness during inspections or audits.

Risk, Exposure & Decision Indicators

This component surfaces key risk indicators related to crew availability, compliance exposure, payroll liabilities, and succession gaps. Visual indicators and thresholds help management prioritize attention and corrective actions. By making risks visible early, the dashboard enables proactive intervention before issues escalate into operational or reputational incidents.

Operational Value

Through this module, PeopleOS enables maritime leadership to:

• Gain real-time visibility into crew and compliance status
• Make faster, data-driven operational and strategic decisions
• Reduce regulatory and operational risk exposure
• Strengthen governance and board-level oversight

Governance, Security & Enterprise Control

Governance, Security & Enterprise Control ensures that PeopleOS operates as a trusted, enterprise-grade platform for mission-critical maritime human capital management.

Overview

Governance, Security & Enterprise Control is the foundational assurance layer of PeopleOS for Maritime, designed to meet the governance, security, and control requirements of large shipping organizations, state-owned enterprises, and multinational operators. This module ensures that the platform operates with integrity, accountability, and resilience at enterprise scale. By embedding governance and security directly into system architecture, PeopleOS enables maritime organizations to operate confidently in highly regulated, audit-intensive environments.

Role-Based Access & Segregation of Duties

This component enforces strict role-based access control across all modules and functions. It ensures clear separation of responsibilities between HR, crewing, marine operations, finance, and management roles. The system prevents unauthorized access and reduces the risk of errors, fraud, or policy violations through enforced segregation of duties.

Full Audit Trail & Data Integrity

This component provides comprehensive audit logging for all critical transactions and data changes. Every update to crew records, certifications, payroll inputs, and approvals is time-stamped, attributed, and traceable. The system supports internal audits, external audits, and investigations with defensible and tamper-resistant records.

Multi-Entity, Multi-Fleet & Multi-Country Support

This component enables PeopleOS to operate across complex organizational structures, including multiple subsidiaries, fleets, and countries. It supports differing regulatory regimes, currencies, languages, and operational policies within a single platform. Management gains centralized visibility while allowing localized operational control where required.

Security, Data Protection & Business Continuity

This component addresses data security, privacy, and system resilience through controlled access, data protection mechanisms, and operational safeguards. It supports enterprise security standards and business continuity requirements. The platform is designed to protect sensitive crew and operational data while ensuring availability and reliability for mission-critical maritime operations.

Operational Value

Through this module, PeopleOS enables maritime organizations to:

• Operate with strong governance and internal controls
• Protect sensitive workforce and operational data
• Meet audit, compliance, and regulatory expectations
• Scale securely across fleets, entities, and regions
• Build long-term trust with regulators, boards, and stakeholders