PeopleOS – Maritime Crew & Human Capital Platform

PeopleOS – Maritime Crew & Human Capital Platform is a purpose-built digital platform designed to manage, govern, and optimize maritime human capital in a highly regulated and operationally demanding environment. It is not a generic HR system adapted for shipping, but a specialized maritime workforce backbone that integrates crew lifecycle management, compliance, payroll, welfare, and executive oversight into one unified platform.

Built for shipping companies, fleet operators, and state-owned enterprises, PeopleOS addresses the real operational challenges of maritime organizations: continuous crew readiness, strict regulatory compliance, complex payroll structures, crew rotation sustainability, and enterprise-level governance.

PeopleOS manages the complete crew lifecycle, from recruitment and assignment to rotation, certification, payroll, performance evaluation, and long-term career development. Every crew member is represented through a comprehensive 360-degree profile that connects operational history, compliance status, performance records, and future readiness.

Compliance is embedded into daily operations through continuous monitoring of certifications, medical fitness, training requirements, and flag state regulations. Instead of reacting to audits or inspections, organizations using PeopleOS operate in a constant state of compliance readiness.

The platform also delivers a specialized maritime payroll engine that accurately handles voyage-based compensation, allowances, premiums, and regulatory obligations. Payroll becomes transparent, auditable, and defensible, strengthening trust between crew, finance, and management.

At the executive level, PeopleOS provides a real-time control tower that consolidates crew readiness, compliance exposure, operational risk, and workforce sustainability into clear, actionable insights. This empowers directors, commissioners, and senior management to exercise effective governance and oversight.

• Core Maritime Crew Lifecycle Management
• Certification, License & Compliance Management
• Crew Rotation, Planning & Forecasting
• Maritime Payroll & Allowance Management
• Performance, Discipline & Crew Evaluation

• Training, Career Path & Succession
• Crew Welfare, Engagement & Claims
• Fleet, Voyage & HR Integration Layer
• Executive & Compliance Dashboard
• Governance, Security & Enterprise Control

Crew Master & Seafarer Profile 360°

Comprehensive, unified profile for every seafarer consolidating personal identity, rank, sea service history, medical status, certification records, contract details, and assignment history into a single authoritative record.

Onboard & Offboard Assignment Management

Manages the full assignment lifecycle of crew members, from embarkation to disembarkation, including contract start and end, travel coordination, and status transitions.

Rank, Manning & Vessel Complement Control

Ensures every vessel is manned according to regulatory requirements, company policies, and operational standards by continuously validating actual crew composition against required vessel complements.

Operational Value

Through this module, PeopleOS establishes a strong digital backbone for maritime human capital management, enabling shipping operators to maintain complete crew data, ensure continuous readiness, and reduce compliance risk.

STCW & Flag State Certification Tracking

Centralized management and real-time tracking of all mandatory seafarer certifications, including STCW, flag state licenses, and ship-specific requirements, monitored throughout their lifecycle.

Medical, Training & Endorsement Control

Manages medical fitness records, mandatory trainings, and endorsement requirements as an integrated compliance framework, ensuring no crew member is assigned without meeting all prerequisites.

Compliance Readiness Dashboard

Delivers a real-time compliance overview at crew, vessel, fleet, and enterprise levels, enabling rapid preparation for inspections, internal audits, and regulatory reviews.

Operational Value

Enables maritime organizations to maintain continuous compliance, eliminate last-minute certification and medical risks, reduce audit preparation time, and strengthen trust with regulators.

Crew Rotation Planning Engine

Provides a structured planning engine to design and manage crew rotation schedules based on contract duration, rank requirements, fatigue regulations, and vessel operational plans.

Leave, Relief & Standby Management

Manages offboard crew cycles, including leave periods, relief crew assignments, and standby pools, providing clear visibility into crew status and availability.

Future Manning Forecast

Delivers forward-looking insights into crew demand across upcoming voyages, fleet changes, and contractual obligations, identifying future gaps in rank availability and certification coverage.

Operational Value

Enables maritime organizations to ensure uninterrupted vessel operations through proactive rotation planning, balance operational efficiency with crew welfare, and improve long-term workforce planning accuracy.

Maritime Payroll Engine

Provides a payroll calculation engine tailored specifically for maritime operations, supporting contract-based payroll, sailing days, overtime, rank-based rates, and payroll cycles spanning onboard and offboard periods.

Voyage-Based Allowance & Premium Management

Manages voyage-related allowances and premiums, including route-based incentives, hazard pay, overtime premiums, and special operational allowances linked directly to voyage data and crew assignments.

Union, Tax & Regulatory Compliance

Embeds compliance with labor agreements, union rules, taxation requirements, and applicable maritime regulations into the payroll process, supporting different contractual schemes and payroll currencies.

Operational Value

Enables maritime organizations to ensure accurate and transparent crew compensation, reduce payroll disputes, maintain compliance with union agreements and labor regulations, and support multi-currency and multi-entity payroll operations.

Crew Performance & Voyage Evaluation

Enables structured evaluation of crew performance based on voyage execution, safety behavior, operational discipline, and role-specific responsibilities, creating an evidence-based performance history.

Incident, Discipline & Sanction Tracking

Provides a formal framework for recording incidents, violations, investigations, and disciplinary actions with complete documentation, ensuring fairness, consistency, and legal defensibility.

Talent Pool & Promotion Readiness

Identifies high-potential crew members based on performance trends, certification readiness, sea service accumulation, and leadership indicators, supporting structured promotion readiness assessments.

Operational Value

Enables maritime organizations to establish objective and transparent crew performance management, reduce subjective decision making, strengthen safety culture, build a reliable talent pipeline, and protect the organization through defensible personnel records.

Maritime Training Management

Provides centralized management of all training activities, including mandatory certifications, refresher courses, simulator programs, and company-specific development initiatives dynamically linked to rank, vessel type, and operational role.

Career Path & Rank Progression

Visualizes structured career pathways for seafarers, from entry-level positions to senior officer roles, defining clear progression criteria based on sea service, certification, performance history, and competency readiness.

Succession & Critical Position Planning

Identifies and monitors succession readiness for critical maritime positions, highlighting dependency risks, talent gaps, and readiness levels across fleets and ranks.

Operational Value

Enables maritime organizations to build a sustainable and future-ready maritime workforce, reduce dependency on reactive recruitment for critical roles, improve retention through transparent career development, and align training investment with strategic workforce needs.

Crew Welfare & Benefit Management

Manages welfare programs, benefits, and support entitlements for crew members and their families, covering insurance coverage, welfare allowances, and company-provided facilities and assistance.

Grievance, Claim & Case Handling

Provides a formal and traceable framework for submitting, reviewing, and resolving crew grievances and claims with complete documentation, protecting both crew rights and organizational integrity.

Crew Communication & Announcement

Establishes an official communication channel between management and crew members, supporting policy announcements, operational updates, welfare communications, and important notices.

Operational Value

Enables maritime organizations to strengthen crew trust and engagement, improve retention through transparent welfare management, reduce conflict escalation, and ensure consistent communication across fleets.

Integration with Fleet & Voyage Systems

Enables seamless data exchange between PeopleOS and fleet management, voyage planning, and port operation systems, synchronizing crew assignments, manning status, and readiness data with vessel schedules.

Port, Flag & Authority Data Exchange

Supports structured data sharing with port authorities, flag states, and regulatory bodies, preparing crew lists, certification status, and compliance-related data directly from the system.

Corporate HR, Finance & ERP Integration

Connects PeopleOS with corporate HR systems, finance platforms, and enterprise ERP solutions, enabling alignment of payroll, cost allocation, budgeting, and workforce analytics across the organization.

Operational Value

Enables maritime organizations to eliminate data silos between HR and operations, improve accuracy and timeliness of crew-related decisions, strengthen coordination across teams, reduce manual reconciliation, and support scalable multi-system enterprise environments.

Real-Time Executive Overview

Delivers a consolidated, real-time snapshot of crew deployment, manning status, certification validity, and rotation readiness across fleets and vessels, enabling instant assessment of operational health.

Compliance & Audit Readiness View

Provides a dedicated view focused on regulatory compliance and audit preparedness, highlighting expiring certifications, medical gaps, training shortfalls, and vessel-level compliance risks.

Risk, Exposure & Decision Indicators

Surfaces key risk indicators related to crew availability, compliance exposure, payroll liabilities, and succession gaps with visual indicators and thresholds to help management prioritize attention and corrective actions.

Operational Value

Enables maritime leadership to gain real-time visibility into crew and compliance status, make faster data-driven operational and strategic decisions, reduce regulatory and operational risk exposure, and strengthen governance and board-level oversight.

Role-Based Access & Segregation of Duties

Enforces strict role-based access control across all modules and functions, ensuring clear separation of responsibilities between HR, crewing, marine operations, finance, and management roles.

Full Audit Trail & Data Integrity

Provides comprehensive audit logging for all critical transactions and data changes, with every update to crew records, certifications, payroll inputs, and approvals time-stamped, attributed, and traceable.

Multi-Entity, Multi-Fleet & Multi-Country Support

Enables PeopleOS to operate across complex organizational structures, including multiple subsidiaries, fleets, and countries, supporting differing regulatory regimes, currencies, languages, and operational policies.

Security, Data Protection & Business Continuity

Addresses data security, privacy, and system resilience through controlled access, data protection mechanisms, and operational safeguards, supporting enterprise security standards and business continuity requirements.

Operational Value

Enables maritime organizations to operate with strong governance and internal controls, protect sensitive workforce and operational data, meet audit, compliance, and regulatory expectations, scale securely across fleets, entities, and regions, and build long-term trust with regulators, boards, and stakeholders.