Supplier Management
Onboard vendors fast with KYC, contracts, price lists, and terms for seamless procurement.
Supplier and Purchase Order Management
Supplier and Purchase Order Management for Retail
Onboard vendors fast, buy smarter, and receive on time. Supplier master and contracts, RFQ and quotes, purchase orders with approvals and budgets, delivery schedules and ASNs, receiving and QC, 3-way match, returns to vendor, rebates, and vendor scorecards. Integrated with Merchandising, Inventory or WMS, and Finance or ERP.
Procurement Impact
Procurement Suite
Vendors, POs and Quality
- Supplier master and onboarding
- Purchase orders with approvals
- 3-way match and invoice processing
- Vendor scorecards and rebates
Optimized for Procurement
Comprehensive Supplier and Purchase Order Management
Our procurement system provides end-to-end vendor management, purchasing, and quality control for retail operations of all sizes.
Purchase Orders
Create POs from OTB or manual requests with approvals, budgets, and multi-currency support.
Core Features
Standard Features for Procurement
Comprehensive feature set covering vendor management, purchasing, receiving, and financial controls. Enable features progressively based on your procurement needs.
Supplier Master and Onboarding
KYC and eKYC, categories, terms, lead times, ratings, documents, and contacts.
Contracts and Price Lists
SKUs, packs, tiers, rebates, validity dates, and consignment settings.
RFQ and Quotation
Multi-vendor RFQ, compare quotes, award rules, and audit trails.
Purchase Orders
Manual and OTB and replenishment POs, partial lines, drop-ship, budgets, and multi-currency.
Approvals and Workflow
Maker-checker with limits by role and store and category. E-signature support.
Delivery Schedules and ASN
Promised versus scheduled dates, split shipments, ASNs, and alerts.
Receiving and Quality Control
Barcode labels, QC checks, discrepancies, and putaway tasks to WMS.
3-Way Match and Invoices
PO and GR and Invoice match, tolerances, credit notes, and accruals.
Returns to Vendor (RTV)
Create RTVs with reasons, carrier labels, and vendor confirmation.
Rebates and Chargebacks
Volume and period rebates, bill-backs, shortages, and late delivery penalties.
Vendor Scorecard
OTIF, lead time variance, quality defects, fill-rate, and dispute log.
Dashboards and Alerts
Open POs, overdue, exceptions, landed cost, and spend by vendor.
Integrations
Merchandising and OTB, Inventory and WMS, Finance and ERP, e-invoicing, and BI and warehouse.
Business Benefits
Why Choose Our Procurement System
Improve reliability, protect margin, speed up processes, build supplier partnerships, ensure compliance, and scale across regions.
Reliability
Clear schedules and ASNs reduce surprises at receiving.
Margin Protection
Rebates and chargebacks captured. Price errors caught early.
Speed and Control
Templates, budgets, and approvals keep purchasing moving safely.
Supplier Partnership
Transparent scorecards drive continuous improvement.
Compliance
Audit trails and contracts meet policy and regulator needs.
Scale
Works across regions, currencies, and store and DC networks.
Technology and Integration
Seamless Integration with Retail Systems
The system integrates with Merchandising, Inventory, WMS, Finance, ERP, e-invoicing, and BI for end-to-end procurement visibility.
Integration Points
- ERP and Finance for financial consolidation
- Inventory and WMS for stock visibility
- E-invoicing for automated processing
- OTB and Merchandising for demand planning
- Barcodes and labels for receiving
- Data Warehouse and BI for analytics
- API-first and SSO for seamless access
What You Get
- Branding (PO and RTV docs)
- Custom workflows and reports
- Trial access until go-live
- Annual maintenance including change requests
- On-prem or cloud deployment
Implementation Approach
Structured Rollout, Measurable Outcomes
A practical rollout approach to implement procurement capabilities with measurable results. Validate the system with realistic retail scenarios before full-scale deployment.
Before Go Live
- Supplier master and contract configuration.
- Approval workflows and budget setup.
- Integration testing with Merchandising and ERP.
- RFQ and PO template configuration.
- 3-way match and invoice process validation.
After Go Live
- Active support and procurement monitoring.
- Vendor scorecard optimization and rebates tracking.
- Enhanced receiving and QC workflows.
- Ongoing compliance and audit support.
Rayterton can start without upfront payment. The focus is to validate fit through working workflows and real outputs before scaling rollout.