Public sector ready budgeting
Support multi-entity structures, RKAP style cycles, program based budgets, cost center controls, and threshold based approvals. Keep budget governance consistent across BUMN and BUMD.
Budget Planning and Monitoring System
Rayterton Budget Planning and Monitoring System
An integrated budgeting platform to plan, approve, control, and monitor budgets across entities, cost centers, programs, and projects. Improve discipline with versioned budget cycles, approvals, real time utilisation tracking, and audit ready evidence.
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Configurable budgeting workflows, controlled approvals, KPI monitoring
Core capabilities
Budget Suite
Plan, Approve, Monitor
- Annual and periodic budgeting cycles
- Budget allocation by program and cost center
- Commitment and utilisation tracking
- Variance analysis and dashboards
Budget governance
From Planning to Control, End to End
Standardise budgeting across units with structured planning, approval routing, and version history. Monitor budget utilisation in near real time and ensure accountability with traceable adjustments, evidence attachments, and leadership dashboards.
Audit ready by design
Every budget change is traceable. Capture proposals, approvals, revisions, and evidence with complete workflow history and controlled access for finance, planning, and internal audit.
Planning and allocation
Budget Planning, Versions, and Scenarios
Build budgets using structured templates, historical baselines, and scenario comparisons. Maintain version control across drafts, revisions, and final approvals.
Budget cycle management
Create annual or periodic cycles with timelines and milestones. Control when units can submit, revise, and finalise budgets by phase.
Version and scenario control
Maintain versions for draft, revised, and final budgets. Compare scenarios to evaluate impacts before approvals and lock.
Budget templates and drivers
Standard templates by cost type and program. Use drivers such as headcount, volume, and inflation assumptions to reduce manual work.
Allocation by structure
Allocate budgets by entity, unit, cost center, program, project, and account. Support multi level aggregation and roll ups for management reporting.
Baseline and historical reference
Use previous budget and actuals as baseline. Visualise trends and detect anomalies during planning to improve accuracy.
Consolidation and roll up
Consolidate budgets across units with validations and approval checkpoints. Ensure consistency across accounts and prevent duplication.
Approvals
Approval Workflow and Budget Lock
Route budget proposals through finance and leadership approvals. Enforce thresholds, delegation, and segregation of duties. Lock approved budgets for execution control.
Approval matrix and thresholds
Configure approvals by amount, cost center, program, and account. Support delegation, acting roles, and escalation for overdue approvals.
Budget review and comments
Provide structured reviews with comment threads and revision requests. Track decision history and keep evidence for audit and governance.
Budget lock and publish
Lock approved budgets and publish to execution systems. Ensure only authorised revisions can impact allocation and controls.
Approval evidence repository
Store approval documents, meeting minutes, and supporting attachments within the budget record with controlled access and retention.
Delegation and audit logs
Full traceability of who approved, when, and under what authority. Maintain logs for delegation, overrides, and exception handling.
Budget distribution controls
Control budget distribution by period, unit, and account. Prevent overspending with planned monthly ceilings and utilisation thresholds.
Monitoring
Real Time Utilisation, Commitments, and Variance
Track utilisation from commitments to actuals. Monitor spending, detect variance early, and provide leadership dashboards for faster decisions.
Commitment tracking
Track commitments from procurement and contracts, then compare against available budgets. Prevent overspend before PO issuance.
Actual spend tracking
Integrate actuals from ERP finance. View spend by account, vendor, program, and project with drilldowns for accountability.
Budget variance analysis
Compare budget vs actuals vs forecast. Identify root causes for variance and highlight overrun risks before month end.
Forecasting and re-forecast
Create rolling forecasts based on actual trends and pipeline commitments. Run re-forecast cycles with approvals and version history.
Alerts and threshold monitoring
Alerts for utilisation thresholds, overspend risks, and budget depletion. Escalate to approvers and finance controllers with clear action context.
Dashboards and KPI packs
Executive dashboards for budget utilisation, savings, and variance by unit. Export packs for leadership meetings and audit reporting.
Revision control
Budget Adjustments, Transfers, and Audit Evidence
Manage revisions with controlled workflows. Track transfers across accounts and units, attach justifications, and maintain complete audit trails for every adjustment.
Budget revision workflow
Propose revisions with reasons, attachments, and impact analysis. Route approvals based on governance rules and thresholds.
Transfers and reallocations
Move budgets between accounts, programs, and units with full traceability. Prevent unauthorised transfers using policy controls.
Supplemental budgets
Support supplemental budget proposals for unplanned needs. Track approvals and publish to execution controls once approved.
Justification and evidence
Store justifications, analysis documents, and approvals within the adjustment record. Keep evidence ready for audit and leadership reviews.
Impact tracking
Track how revisions change utilisation and forecast outcomes. Compare pre and post revision for governance reporting.
Audit and change logs
Full audit logs for who changed what, when, and why. Preserve history for external audit and internal assurance needs.
Integration
Enterprise Integration and Deployment
Integrate budgeting with procurement, contracts, and ERP finance for end to end control. Support enterprise identity, multi entity structures, and flexible deployment.
Governance controls
- Role based access control and segregation of duties for planning, review, and approval.
- Complete audit logs for budget cycles, revisions, and approvals.
- Configurable thresholds for approvals, transfers, and supplemental budgets.
Integration readiness
- API integration with ERP GL, AP, procurement, contract, and project systems.
- SSO and identity integration for enterprise access governance.
- Supports cloud, on premise, or hybrid deployment.